The email content effectively communicates a serious performance issue while maintaining a professional tone. It addresses the absenteeism directly, provides specific examples, and emphasizes the company's willingness to support the employee. The structure is clear, with a logical flow from the problem to the offer of assistance, which encourages engagement. The language is respectful yet firm, making it suitable for the context. To enhance effectiveness, the email could include a specific timeline for improvement and a more empathetic opening to soften the warning.
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Email Content Example
Dear [Employee's name],
I hope this message finds you well. I want to address a concern that has been affecting both your performance and our team's productivity—your recent absenteeism.
As discussed previously, your attendance at work is crucial, and we take our policy on time off very seriously. Unfortunately, there have been multiple instances where you have not complied with these policies. Specifically, in the last month, you missed work on [specific dates] without prior notification to HR or your manager.
We understand that unforeseen circumstances can arise, and we are committed to supporting our employees. If you are facing challenges that impact your attendance, please let me know. We are here to help you find a solution, whether it's flexible work options or additional support.
I encourage you to reach out to me directly if you have any questions or need assistance.
Sincerely,
[Your name]
[Your email signature]