The email effectively communicates a serious issue regarding an employee's absenteeism while maintaining a professional tone. The structure is clear, beginning with a greeting, followed by a direct statement of the issue, and concluding with an offer of support. The use of specific examples adds credibility and urgency to the message, motivating the employee to reflect on their attendance. Overall, the content is aligned with best practices for addressing sensitive topics, engaging the employee while encouraging open communication. To enhance this email, consider adopting a more empathetic tone, adding a direct call to action for scheduling a discussion, and streamlining the language for clarity.
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Email Content Example
Dear [Employee's name],
I hope this message finds you well. I want to address a serious concern regarding your recent absenteeism, which has been impacting both your performance and the productivity of your team. We take attendance at work very seriously and expect all employees to comply with our company's policy regarding time off.
Unfortunately, you have frequently violated this policy and have exceeded the allowable number of days absent despite previous discussions. For instance, in the last month, you did not report to work on [specific dates] without prior notice to HR or your manager. While we understand that unexpected issues can arise, we also expect our employees to uphold a professional standard.
I am here to discuss any challenges you may be facing that could affect your attendance. Please feel free to contact me directly if there's any way I can assist you.
Sincerely,
[Your name]
[Your email signature]